Intimation of AGM
Drumchapel Housing Co-operative Ltd: Annual General Meeting (AGM) 2021
Date: 25 August 2021
Venue: Online Zoom meeting
As you are aware the Co-operative, as a membership organisation is required under our rules to hold an Annual General Meeting every year within six months of our financial year end. In accordance with the Co-operative’s Rules, information regarding the nomination procedure for election to Drumchapel Housing Co-operative’s Board of Management at the forthcoming AGM is outlined below.
We have come a long way in the battle against Covid 19, however the virus is still out there, it is still mutating and is still harmful. The Scottish Government roadmap indicates that 9th August 2021 will see all major restrictions lifted IF the necessary conditions on vaccine and harm reduction continue.
Under rules 20.1 and 20.2 of the Co-operative’s 2020 Model Rules virtual AGM’s are permitted. After much consideration the Co-operative has decided in the interests of keeping everyone as safe as possible, to have a virtual AGM again this year, using the Zoom platform.
To attend you will have to be able to access Zoom from a computer, tablet, smart phone or laptop. You will therefore, have to let us know in advance if you intend to join the meeting. If you are unable to attend the virtual AGM, the option to submit your apologies or to complete a proxy form for someone to vote on your behalf will still be available to you. The form for you to do this will also be included in the AGM pack.
Nomination for Election to Board of Management
Membership of the Co-operative carries with it the right to be nominated for election onto the Co-operative’s Board of Management or to nominate another member who you feel would make a valuable contribution.
Only members are eligible to nominate another member or stand for election. A member cannot nominate himself/herself for election to the Board. Nominations must be in writing using the nomination form which you will receive today (15 July 2021) and must be signed and fully completed. However, given the continuing covid 19 restrictions we recognise that this process is not as simple as previous years. If you wish to be nominated or nominate another member for election please let us know and we will contact you to discuss the best way for us to assist you with the completion of the nomination form and its return to the Co-operative.
In accordance with our rules, completed nomination forms must be returned by close of business on Wednesday 4th August 2021. As such, should you want to be nominated or to nominate, and need assistance to complete this process, please contact us by Thursday 29th July 2021 to allow time for this to be completed by 4th August 2021.
No nomination forms will be accepted after this date. Extra nomination forms are available – please simply contact us to request additional forms.
Further information including the agenda and papers for the AGM, proxy/postal vote procedures and intention to attend virtual AGM forms to allow us to issue access details will be sent out to all members at least 14 days before the AGM.