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Intimation of AGM 2022

Intimation of AGM


Drumchapel Housing Co-operative Ltd: Annual General Meeting (AGM) 2022


Date: 25 August 2022

Time: 6PM

Venue: Hybrid meeting at 4 Kinclaven Avenue, Drumchapel, Glasgow, G15 7SP and Online via Zoom


Dear Member


As you are aware the Co-operative, as a membership organisation is required under our rules to hold an Annual General Meeting (AGM) every year within six months of our financial year end. In accordance with the Co-operative’s Rules, information regarding the nomination procedure for election to Drumchapel Housing Co-operative’s Board of Management at the forthcoming AGM is outlined below. 

All covid rules and restrictions have now been lifted in Scotland, but the virus has not gone away. Under rules 20.1 and 20.2 of the Co-operative’s 2020 Model Rules virtual AGM’s are permitted. After much consideration the Co-operative has decided to host the 2022 AGM using a hybrid model which allows members to choose to attend either in person or virtually through Zoom.

With this in mind, we are requesting that members who wish to attend the meeting in person follow Scottish Government’s 'Covid Sense' guidance:

  • stay at home if you’re unwell with respiratory infection symptoms or have a fever.
  • wear a face mask when not seated.
  •  make use of alcohol gel dispensers and cover your nose and mouth if coughing or sneezing (hand sanitiser and hankies will be available at the venue).

These measures are to help reduce risk as much as possible to help protect yourself and others.

If you wish to attend “virtually” you will have to be able to access Zoom from a computer, tablet, smart phone or laptop. You will, therefore, have to let us know in advance if you intend to join the meeting. If you are unable to attend in person or the virtual AGM, the option to submit your apologies or to complete a proxy form to appoint a proxy for someone to vote on your behalf will still be available to you. The form to allow you to do this will also be included in the AGM pack that will be sent to you no later than 14 days before the AGM – we will contact members proactively to encourage this.


Nomination for Election to Board of Management

Membership of the Co-operative carries with it the right to be nominated for election onto the Co-operative’s Board of Management or to nominate another member who you feel would make a valuable contribution.

Only members are eligible to nominate another member or stand for election. A member cannot nominate himself/herself for election to the Board. Nominations must be in writing using the nomination form attached and must be signed and fully completed. If you wish to be nominated or nominate another member for election, please let us know and we will contact you to discuss the best way for us to assist you with the completion of the nomination form and its return to the Co-operative.

In accordance with our rules, completed nomination forms must be returned by close of business on Wednesday 4th August 2022. As such, should you want to be nominated or to nominate, and need assistance to complete this process, please contact us by Thursday 29th July 2022 to allow time for this to be completed by 4th August 2022.

No nomination forms will be accepted after this date. Extra nomination forms are available – please simply contact us to request additional forms.

Further information including the agenda and papers for the AGM, proxy/postal vote procedures and intention to attend virtual AGM forms to allow us to issue access details will be sent out to all members at least 14 days before the AGM.



Yours sincerely


Josephine Barnshaw






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