Dear Member
Drumchapel Housing Co-operative Ltd: Annual General Meeting (AGM) 2022
Our AGM will be held on Wednesday 25 August 2022 at 6pm. I am writing to you now to explain the arrangements that we are making for the meeting this year as a result of the continuing Coronavirus emergency.
We know that restrictions have been lifted but we want to ensure that everyone stays safe. Consequently, we have decided that, for this year, our AGM will be held hybrid. This gives you the option to attend our AGM in person at our office or virtually, using the ZOOM platform. If you want to attend the meeting remotely, you will be provided with the access details nearer the time.
To attend virtually you will have to be able to access Zoom from a computer, tablet, smart phone or laptop. You will therefore, have to let us know in advance if you intend to join the meeting. Please complete and return the form titled “Notification of intention to attend virtual AGM” by close of business on Friday 19th August 2022 to allow us to send you the access details.
If you are unable to attend the AGM, the option to submit your apologies or to complete a proxy form for someone to vote on your behalf will still be available to you. The form for you to do this will also be included in the AGM pack. The following Board members have volunteered to act as proxy representatives and can therefore be used for this purpose.
- Vincent Ogar
- Elspeth Kerr
- Joan McFarlane
- Helen Eakin
- Josephine Barnshaw
If, however you wish to appoint your own representative e.g. your neighbour then please complete the aforementioned proxy form with their details which will be included in the AGM pack.
The agenda for the AGM will be limited to the business that has to be conducted. Nominations for vacancies on the Management Board will be invited in the normal way and, if there is to be an election, this will be conducted by post. Only members are eligible to nominate another member or stand for election. A member cannot nominate himself/herself for election to the Board. Nominations must be in writing using the nomination form which is attached and must be signed and completed fully. However, given the current coronavirus restrictions we recognise that this process is not as simple this year. If you wish to be nominated for election please let us know and we will contact you to discuss the best way for us to assist you with the completion of the nomination form and its return to the Co-operative. If you wish to nominate another member, please complete Part A of the attached nomination form and return to us and we will follow up with the nominated member to arrange completion of the form. In accordance with our Rules, completed Nominations must be returned by close of business on Wednesday 4th August 2022. As such, should you want to be nominated or to nominate, and need assistance to complete this process, please contact us by Thursday 28th July 2022. Extra nomination forms are available – please simply contact us to request.
The results of the Election will be announced at the AGM.
Further information including the agenda and papers for the AGM and proxy/postal vote procedures will be issued at least 14 days prior to AGM. If you have any questions about the Chairperson’s report or the accounts, please contact us using the following contact details:
- By Post: Drumchapel Housing Co-operative Ltd, 4 Kinclaven Avenue, Drumchapel, Glasgow G15 7SP
- By E-mail: Enquiries@drumchapelhc.org.uk
Yours sincerely
Josephine Barnshaw
Secretary